Accounting Resource

Quotation Template Guide

A quotation should define scope, pricing, validity, and exclusions so both sides align before work starts.

What to Include

Scope and deliverables.

Price structure and optional add-ons.

Validity date and assumptions.

Acceptance and next steps.

Common Mistakes

Missing scope boundaries.

No validity period.

No revision or change request policy.

Step-by-Step Guidance

  1. Draft clear deliverables.
  2. Separate optional items.
  3. Set quote expiry date.
  4. Add acceptance terms.

Small-Business Use Case

A services team reduced scope disputes by adding explicit exclusions and approval checkpoints in every quotation.

Use This in BusinessKit AI

Quotation GeneratorSample Quotation

FAQ

How long should a quotation be valid?

Many small businesses use 7 to 30 days depending on market volatility.