Accounting Resource

Purchase Approval Process

A purchase approval process controls spend by requiring review before bills, expenses, or payments are finalized.

Simple Process

Request and business reason.

Budget and policy check.

Approver decision.

Posting and audit trail.

Control Points

Amount thresholds.

Category-specific approvals.

Exception logging.

Step-by-Step Guidance

  1. Define policy and thresholds.
  2. Configure workflow rules.
  3. Train requesters and approvers.
  4. Review cycle time and rejection trends.

Small-Business Use Case

An SME implemented category approvals for travel and software purchases, reducing unplanned spend.

Use This in BusinessKit AI

Build WorkflowApproval Inbox

FAQ

What is a good first threshold?

Choose a level tied to your monthly spend and cash position, then adjust based on review results.